CASE STUDY Neat Uses Enhanced Visibility to Improve AWS Resource Efficiency

Neat is the leading provider of smart organization systems for small businesses. The company’s unique combination of cloud, mobile, and desktop software, in conjunction with its hardware scanning solutions, allows users to transform important documents into usable digital information. Neat customers are able to organize, access, and share both paper and digital documents, simplifying everyday tasks, and facilitating information workflows. As the company started migrating its architecture to the cloud, it was in need of a better way to optimize its AWS architecture.
 

Neat's Challenges with Cloud

In moving its architecture to the cloud, Neat faced two primary challenges:

1. The ability to efficiently manage spend – AWS resources were readily available to developers and the DevOps team, allowing them to spin up resources on demand. Neat needed a way to monitor and control resource utilization to prevent resources from sprawling out of control.
   
   
2. The ability to delineate the financial impact of what Neat was doing in the cloud — Neat needed to ensure it was providing the right amount of production resources and services for customers, while also being able to separate costs taken on internally for development and QA.

Neat did not have a solid understanding of which machine sizes were the correct fit for AWS processes and lacked the level of visibility required to make better decisions with regard to its AWS architecture – all issues that were too tedious to handle manually.
 

Finding a Solution

After evaluating different options, Neat chose our platform in order to incorporate a policy-driven approach and focus on cloud governance. The platform gives Neat the ability to manage their entire cloud environment from a single console, and has enabled them to simplify the process of managing their cloud infrastructure while at the same time reducing costs and proactively managing performance.